In today’s world, where technology is transforming industries at lightning speed, we still encounter everyday challenges that make us wonder: Why hasn’t someone automated this yet? Recently, I had one of those moments while dealing with a tedious administrative task—reporting lost share certificates to the registrar. What should have been a simple process turned into a frustrating exercise, highlighting an area ripe for improvement with the help of generative AI.
The Problem: Redundant Paperwork and Repetitive Forms
To report my lost share certificates, I was required to generate around twelve different forms, including police complaints and official statements, all asking for similar information—name, folio number, stock name, and date, among other details. The repetitive nature of the task became increasingly frustrating. Each form required the same basic information, yet I had to manually fill out each one individually.
This experience made me realize just how inefficient these workflows can be, especially in a world where technology could easily streamline the process. I understand that regulatory requirements often dictate these steps, but that doesn’t mean the process can’t be improved. What if there were a way to automate the generation of all these forms, reducing the time spent on repetitive data entry?
The Solution: Generative AI to the Rescue
This is where generative AI comes in. Generative AI, with its ability to process and generate content based on a set of inputs, could be used to simplify such tasks. Imagine a simple application or web platform where you enter your information once—name, folio number, stock name, and other necessary details—and the system automatically fills out all the required forms for you.
Instead of spending hours manually filling out each document, a single, AI-driven application could generate all the necessary forms in one go. You could download pre-filled PDFs, ready for submission. This would not only save time but also reduce the risk of errors due to repetitive form filling.
A Call to Business Leaders: Embrace Generative AI in Workflows
This small example highlights a broader point: businesses can use generative AI to simplify workflows and remove unnecessary bottlenecks in various industries. Whether it’s filling out forms, automating customer service responses, or streamlining internal processes, AI has the potential to revolutionize how we handle repetitive tasks.
By thinking outside the box, business leaders can identify similar pain points within their own workflows and apply AI-driven solutions. Not only does this save time and resources, but it also enhances productivity and improves the user experience.
Technology is here to make our lives easier, yet so many workflows remain burdened with outdated, manual processes. Generative AI offers a practical, effective solution to streamline administrative tasks, allowing us to focus on what really matters. The future of business lies in automation, and by embracing AI now, companies can pave the way for more efficient and user-friendly systems.
Let’s use technology not just to innovate, but to simplify. It’s time to make paperwork—and many other tedious processes—a thing of the past.
